· Types memos, letters, e-mails, and prepares documents and presentations according to requirements and instructions.
· Coordinates with project team members with regard to information gathering / sharing, and following-up.
· Maintains and processes documents for the project team review and signatures.
· Screens incoming telephone calls, letters and e-mails, and filters them based on priority and importance.
· Diplomatically handles interactions over calls to direct or hold calls appropriately.
· Prepares communication briefs on various subjects as required.
· Manages the daily and weekly schedule for and maintains the appointment calendar for project team.
· Liaises with concerned parties for meetings to ensure smooth coordination.
· Receives visitors and looks after their comfort and coordinates their meetings with project team members.
· Makes travel arrangements for project team members by booking flights, accommodation and transport as per travel policy.
· Identifies equipment, furnishings, hardware and software requirements for project team members
· Liaises with the Administration section for acquiring and installing office equipment for project team members.
· Ensures proper documentation, handling, safe storage and easy retrieval of information.