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Opportunity

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Job Title
Executive Assistant
Job Code
VAC-001703
Location
QA
Posting Date
05/31/2021
Closing Date
07/04/2021

POSITION: Executive Assistant (Secondment)

 

Summary Description

Provide necessary secretarial and clerical support 10 the Chief Development & Asset Management Officer - Qatar (CDAMO-Q) and Senior Executive Assistant. Ensure error free documentation and support the activities and the productivity of the department in an effective and efficient manner.

Main Responsibilities (This is not the complete list)

 

·         Handle CDAMO-Q day-Io-day lime schedule to ensure an efficient time management process and the absence of conflicts

·         Maintain CDAMO-O's calendar and schedule meetings accordingly

·         Organize meetings and coordinate agendas related to COAMO·

·         Work closely and effectively with Senior Executive Assistant and other DAM-Q Division including other QD divisions to keep him/her well informed of upcoming commitments and responsibilities

·         Write and edit minutes, draft and or type reports and correspondences while ensuring consistency and standardization of formats

·         Answer telephone calls and provide relevant Information to callers; screen and route calls to appropriate individual

·         Place outgoing calls as advised

·         Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have Research and resolve any administrate issues in COAMO-Q's office

·         Coordinate with Travel Executive to manage travel, transportation and accommodation for COAMQ-Q to ensure expectations are met

·         Receive, sort and distribute incoming mail for department

·         Prepare and arrange distribution of outgoing mail to relevant parties

·         Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities

Education & Experience

·         High School Diploma or equivalent Relevant secretarial / Office Administration Certificate

·         Around 15 years of experience as an Administrative Assistant or Secretary

·         10 years in a similar role preferably in a medium to large Project Management organization.

·         Bilingual

 

 

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